Privacy Policy

Last Updated: January 2026

Introduction

This Privacy Policy describes how ConfluxHR ("we," "our," or "us") collects, uses, and shares information when you use our mobile Human Resource Management System (HRMS) application.

Your privacy is important to us. This policy complies with Google Play's User Data Policy and applies solely to data collected through the ConfluxHR mobile app.

Data We Collect

We may collect the following types of personally identifiable and sensitive information:

Personal and Employee Data

Full name
Email address
Phone number
Designation and department
Organization and employee ID

Device and Usage Data

Device ID
Operating system version
IP address
App usage logs

Location Data

Precise location (GPS) for attendance tracking and geo-fencing

Media Access

Camera access to capture photos for attendance, ID verification, or document uploads
Uploaded photos/documents are stored securely and used solely for HRMS purposes

How We Use Your Data

We use the data collected to:

Authenticate user logins and manage sessions
Record employee attendance with location verification
Enable performance and leave tracking
Generate HR reports and analytics
Improve app functionality and user experience
Comply with legal or contractual requirements

Data Sharing and Disclosure

We do not sell your personal information.

We may share data with:

Your organization (HR/Admin users) for reporting and compliance
Trusted third-party service providers for cloud storage, analytics, or app performance (e.g., AWS, Firebase)
Regulatory authorities if required by law

All third parties are contractually obligated to handle your data with confidentiality and in accordance with data protection laws.

Permissions Required

The app may request access to:

Location: Used to verify employee check-in/check-out locations
Camera: Used to capture profile images, documents, or attendance proofs
Storage: To allow users to upload/download HR documents

You can manage these permissions in your device settings. Disabling them may limit certain features of the app.

Data Security

We implement industry-standard encryption, secure APIs, and access controls to protect your data.

Data is transmitted over secure HTTPS connections
Sensitive data is stored in encrypted databases
Access is restricted based on user roles

Data Retention

We retain personal data for as long as necessary to provide services to your employer or as required by applicable law
Users can request deletion or correction of their data via their HR administrator

Your Rights

Under the Data Protection Legislation, you have the following rights to protect your privacy:

Right to be informed: You have the right to be provided the clear information about the collection and how we use your personal data. All the information you need for this right are performed in this Privacy Policy.

Right of access: You have the right to access your personal data. You can request us to provide you all information about you that we store without any fee.

Right to rectification: If you find any incorrect or incomplete information in your personal data, you can require us to rectify. With logged-in uses, you can go to your account information to edit or add your new information.

Right to erasure: You have the right to ask us to erase your personal data in some specific cases. Please note this right is not absolute and only applies in certain circumstances.

Right to restrict processing: You have the right to request the restriction or suppression of their personal data. This right also isn't absolute and only applies in specific cases. Please send us the requirement along with your reason to object the processing your data on our site.

Right to data portability: Along with the right to access, you can ask for a copy of your personal data that you provided to us or require us to provide this directly to another party.

Right to object: You have an absolute right to stop your data being used for direct marketing by making a request to us.

Rights related to automated decision-making including profiling: You have a right to object a decision based solely on automated decision-making.

If you would like to request anything related to the rights above, please email us at enquiry@confluxhr.com

Children's Privacy

The app is intended for use by employees aged 18 years or older. We do not knowingly collect data from children. Please contact us at enquiry@confluxhr.com if you become aware of any data related to children under 18.

Changes to This Privacy Policy

We may update this policy from time to time. We encourage you to review it periodically. Material changes will be communicated through the app or our website.

Contact Us

If you have any questions or concerns about this Privacy Policy, you can contact us at:

ConfluxHR

(a product of Dietary Business Intelligence Pvt. Ltd.)

📧 Email:enquiry@confluxhr.com

🌐 Website:https://confluxhr.com